Introduction

The IBM Control Center encompasses 'non-technical client support' roles, which support the client case lifecycle through manual case creation, administrative support and exception handling.

Our team members execute various functions spanning from client case handling (through e-mail, phone or system) and entitlement validation to resource management/dispatch of technical team, while working with clients to manage their expectations.

The Control Center team plays a vital role in the overall technical support lifecycle as an exception handling team and works in close collaboration with the other IBM functions.


Your role and responsibilities

Operations Coordinator is the first point of contact for customers raising hardware or SW service requests with IBM. The core activity involves receipt of customer issues by phone, e-mail, and creation or update of either a HW or SW Service Request.

Operations coordinators will monitor an exception queue in the client service management system and have the ability to search an extended range of information sources to validate entitlement to service. Issues must be resolved quickly and accurately in order to maintain customer satisfaction whilst protecting IBM from delivering non-contracted service.

The role will often require the person to investigate contract status with a range of different groups across IBM, including Sales Transaction Support (STS) and the customer account teams.

Operations coordinators are also vital part of dispatch prosses and have the responsibility to schedule appointments with clients, to order parts and dispatch technicians based on the Clients’ preferences.

Coordinators are required to be flexible and support the performance of other related tasks and activities as directed by Management, such as reporting and Issue escalation where necessary.


Responsibilities:

• Call processing
• Verifying customer entitlements
• Monitoring incidents statuses, managing queues and updating files
• Routing the call record to the appropriate provider of Service
• Maintaining relationship with customer via constant updates and reports
• Scheduling appointments with clients
• Parts ordering
• Dispatching of technicians


Additional information:

Please be aware that whilst the majority of work is conducted in normal business hours, we work in 24/7 shift environment, and there will be a requirement for out of hours work including nights, weekends and holidays (There is a financial uplift for night shift).

Required education
High School Diploma/GED
Preferred education
Bachelor's Degree
Required technical and professional expertise

• Excellent spoken and written French language skills are essential to ensure a positive customer experience (CEFR grade B2 or C1)
• In addition, all candidates must have an excellent standard of spoken and written English as the working and social language of the call center
• Independent, self-motivated, results orientated, focused, confident & flexible
• Able to prioritize, organize and work well within a team



Preferred technical and professional experience
Bachelor's Degree
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